Administrative Assistant
Company description:
Generally accepted to be Europe’s fastest growing telecoms provider, Interoute owns and operates Europe’s most advanced and densely connected voice and data network. It delivers intelligent, customer-controlled network services to a diverse range of businesses including mobile operators, service providers and enterprise customers. Unencumbered by debt, and with established operations throughout mainland Europe and North America, Interoute also owns and operates dense city networks throughout Europe’s major business centres
Purpose of role:
- Administrative support to Procurement team
- To manage booking of travel for all our entities in consolidated way
- Regular reporting
Responsibilities/ Main Duties:
Carry out all necessary admin work for Procurement department:
- Data entry, scanning, SW updates, every day tasks
- Regular reporting (Excel tables and graphs, pivot tables), Power Point presentations
Book all travel to ensure full control of the process at minimum costs:
- Manage booking of flights and hotels upon the approved requests for travel
- Cooperate with the Travel agency to ensure the lowest costs
- Keep evidence and produce regular reports and statistics
- Carry out market survey, benchmarking in cooperation with Procurement manager
Person Specification:
- Able to work under pressure to tight timescales
- Highly structured with attention to detail, record keeping and priority setting
- Excellent communicator, pleasant
- independent, Initiative, problem solving, willing to learn
- Commercial awareness
- Computer literate (MS Office package) with demonstrable advanced skills in Excel and Power point
- Excellent written and spoken English
- Other languages, optional but appreciated
Specific Qualifications: Secondary education
Experience required:
- Experience in administration in international company
- Reporting and data entry
- Experience as travel coordinator is an advantage
Knowledge required:
- A comprehensive knowledge of the administration in international company
Languages: English, Czech, other European languages a bonus